Virtual Assistant

About the Role

Wing is seeking a dedicated and proactive Full-time Virtual Assistant to provide essential administrative support to our team, operating entirely remotely. In this pivotal role, you will ensure smooth daily operations by efficiently managing tasks and enabling our staff to focus on strategic initiatives and core responsibilities.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings across various time zones.
• Organize and prioritize email correspondence, drafting responses and flagging urgent matters.
• Prepare professional presentations, reports, and other documents using various software.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Conduct thorough research on diverse topics and compile information into concise summaries.
• Maintain organized digital filing systems, ensuring easy retrieval and secure storage of documents.
• Assist with various ad-hoc administrative tasks and special projects as needed to support team objectives.

Requirements

• Minimum of 3-4 years of proven administrative support or Virtual Assistant experience.
• Exceptional organizational skills with a strong ability to manage multiple priorities and deadlines.
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite (Word, Excel, PowerPoint).
• Outstanding written and verbal communication abilities, with keen attention to detail.
• Demonstrated ability to work independently and proactively in a remote, fast-paced environment.
• Strong problem-solving skills and a resourceful approach to challenges.
• High level of discretion and ability to handle confidential information with integrity.

Nice to Have

• Experience with project management software (e.g., Asana, Trello) or CRM systems.
• Previous experience supporting executive-level staff in a tech or startup environment.
• Familiarity with various online collaboration and communication tools.
• A proactive mindset, anticipating needs and offering solutions before being asked.

What We Offer

• The flexibility and convenience of a fully remote, full-time position.
• Competitive compensation package.
• Opportunities for professional development and career growth within Wing.
• A supportive, collaborative, and results-oriented team culture.
• Comprehensive benefits package designed to support our remote workforce.